Control
Policy and approvals before booking, not after.
GTOS · Comparison
GTOS vs email and spreadsheets
Many companies run travel on email, WhatsApp and a spreadsheet. It is free, familiar and flexible. It also loses approvals, duplicates bookings and makes reporting a monthly project. This is an honest comparison, including when the manual way is good enough.
Compare
Side by side
The table below compares the two approaches on the things that matter to travellers, approvers and finance.
| Area | Email and spreadsheets | GTOS |
|---|---|---|
| Approvals | Emails or messages; easy to lose or approve late. | Approval chain before booking, recorded on the trip. |
| Policy | A document people may not read. | Checked on every option at booking. |
| Traveller information | Spread across emails and chats. | Trips, documents and confirmations in My Mobility. |
| Who is where | Built by hand when asked. | Visible from trips in the system. |
| Reporting | Assembled at month-end. | Live dashboards by department, traveller and supplier. |
| Cost to start | Nothing. | A setup with Go Global; pricing on your demo. |
What it does
What changes with GTOS
One record
Every booking is one record that everyone sees.
Reporting
Reports from the same data, without assembling spreadsheets.
When manual works
When email and spreadsheets are enough
If you have a few travellers, a handful of trips a year and one person who handles all of them, a careful manual process can work. The cost of a system may not be justified yet.
- Few trips and travellers
- One person handles all bookings
- Little need for reporting
When it breaks
When it stops working
The manual approach breaks when trips multiply, approvals come from several managers, finance needs reports by cost centre, or leadership asks who is in a city right now. At that point the hidden cost is time, missed approvals and spend nobody can explain.
Switch
Switching over
Moving from spreadsheets to GTOS starts with your organisation chart, policy and approvers. Our implementation guide sets out the steps.
How it works
Step by step
Review
We look at how travel works today.
Decide
Honest view on whether GTOS fits.
Set up
Employees, policy and approvals.
Switch
Trips move into GTOS.
Report
Reports from one source.
Status, 11 November 2026: GTOS launches in January 2027. Demo accounts with sample data are available now. Features described on this page are those shown in the GTOS app and on mygtos.com; pricing and connections to your other systems are covered on your demo.
FAQ
GTOS vs email and spreadsheets: questions
Is GTOS always better than spreadsheets?
No. For a handful of trips a year, a careful manual process can be enough.
What is the main benefit of switching?
Approvals and policy before booking, one record per trip and reports without assembly.
How much does GTOS cost?
That depends on your company; we cover pricing on your demo.
When does GTOS launch?
January 2027.
Hidden cost
The hidden cost of manual travel
The manual approach looks free, but it has costs: time spent chasing approvals and confirmations, bookings made outside policy, unused tickets nobody tracks, and hours spent building reports. These are hard to see because nobody records them.
Honesty
What GTOS will not fix
GTOS will not fix an unclear policy or approvers who never respond. Before switching, agree your rules and who approves what. The system then applies them consistently, which is where most of the benefit comes from.
Keep reading
Related guides and services
GTOS
Compare with your own process
Request a demo account and we will compare GTOS with how your team handles travel today. Go Global has handled 100,000+ trips, and our team works 24/7 for travellers on the road. Email insights@goglobal.pk or WhatsApp 0320-4111222.