MICE and events FAQ
The questions companies ask us most when planning conferences, incentives, offsites and exhibitions, in Pakistan and abroad. The answers cover venues, contracts, attendee travel and budgets, with links to our city and service guides.
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Venues and timing
How far ahead should we book a venue?
For conferences of several hundred people, six months or more. In Pakistan, peak wedding season, roughly November to February, tightens hotel ballroom dates.
Hotel ballroom or convention centre?
Hotels suit conferences and dinners up to about a thousand guests with rooms on site. Convention and expo centres suit exhibitions and very large gatherings.
Which months work best for events in Pakistan?
October to March for most cities, with care around winter smog in Lahore and fog in Punjab. Summer events should be indoors.
Can we hold an offsite in the northern mountains?
Yes, in Skardu or Gilgit from late April to October, with a backup plan because flights are weather-dependent.
Guides: Events in Karachi, Lahore, Islamabad, Skardu and Gilgit offsites.
Contracts
What is attrition?
The share of a room block you can release without penalty. Releasing more rooms than allowed triggers charges.
What should we check in a venue contract?
Attrition and release dates, minimum food and beverage spend, cancellation terms, force majeure, AV and power, set-up times, and who holds liability insurance.
Who signs the venue contract?
Usually the client or Go Global on the client’s behalf, as agreed. We review the terms with you before anything is signed.
How are deposits handled?
Venues and airlines usually ask for staged deposits. We set out the schedule at the start so finance can plan.
Guides: Business travel glossary.
Attendees
Can you book travel for attendees from several cities?
Yes. We manage flights, rooms and transfers for every attendee, keep one name list and report cost per head.
How do we handle visas for international speakers?
We prepare invitation letters for Pakistan and guide speakers on the Pakistan Online Visa System. For events abroad, we plan visas first.
What happens when an attendee cancels?
Name changes and cancellations follow the airline and hotel rules. We track them to the deadline and keep costs visible.
Do you provide on-site staff?
Yes. Our events team travels from Lahore to the event city and is on site throughout.
Guides: Group travel from Karachi, from Lahore.
Budgets and reporting
How is an event budget built?
Venue and catering, production and AV, attendee travel and rooms, ground transport, staffing and a contingency. We quote each line.
Can sponsored delegate travel follow our compliance rules?
Yes. We book what your compliance process has approved and keep the record. We do not decide eligibility.
What do we get after the event?
Attendance, cost per head, a reconciliation of every invoice and notes for next time.
Where is your office?
Our only office is in DHA Phase 1, Lahore. We deliver events across Pakistan from there, 24/7.
Guides: MICE and events, MICE guide.
Planning an event?
Tell us who is travelling, when and why. We reply with a plan, the visa route and a quote. Go Global has handled 100,000+ trips, and our team works 24/7 for travellers on the road. Email insights@goglobal.pk or WhatsApp 0320-4111222.